Are you an organised, detail-focused multitasker who enjoys supporting people and keeping everything running smoothly behind the scenes? Caring Kindergartens are looking for a friendly and proactive HR, Payroll & Nursery Administration Assistant to join our Head Office team and support our group of nurseries.

This varied and rewarding role is perfect for someone who thrives in a busy environment — from supporting accurate payroll and HR administration, to helping nurseries with funding, invoicing, and day-to-day operational support.

This is a part-time role (hours and working week can be negotiated at interview stage for the right applicant)

What You’ll Do

• Maintain and update HR records, ensuring all employee information is accurate and up to date
• Be responsible for recruitment and onboarding, including contracts and new starter paperwork
• Use internal systems to keep HR and finance information organised and compliant
• Support the monthly payroll process, ensuring accurate data entry and timely submissions 
• Assist with pension administration and respond to payroll-related queries
• Be responsible for funding administration and invoicing processes for set nurseries and to offer back up support to the HO team during annual leave and at busy times
• Provide friendly, efficient administrative support to nursery teams and Head Office and take on ad-hoc projects as requested
• Help resolve day-to-day queries and support problem-solving across the business

What We’re Looking For

• Strong organisational skills and excellent attention to detail
• Confident communicator with a positive and professional approach
• Comfortable working with systems and handling sensitive data accurately
• A team player who is happy to support wherever needed
• Able to manage multiple priorities in a busy early years environment
• Experience in HR with a strong admin background; payroll or finance experience would be an additional benefit

Why Join Us?

Caring Kindergartens are a warm and supportive group of Early Years settings that truly value the people behind the scenes who help make our nurseries thrive. You’ll be part of a friendly Head Office team where your contribution directly supports high-quality childcare and education.

We believe in teamwork, caring and kindness — and we’re looking for someone who shares those values.

The successful applicant will be required to provide two referees, with one being their most recent employer. A DBS check will also be required.

What are the benefits for working at Caring Kindergartens:

• A brilliant work culture, celebrating success and achievements of our teams and the individuals within them. We consider ourselves to be like a family, therefore we care about everyone and their wellbeing, as happy staff make happy children;
• We all deserve a treat so we offer a wide variety of discounts across high street brands, travel, utilities and days out;
• Financial support for our working parents, offering 60% discount on fees for all children that attend the nursery;
• We fully understand how Christmas and New Year is a time for family and friends (and some Christmas TV too) so we guarantee you time off over the festive period;
• Not only will we provide you with the training and access to platforms you require to carry out your role, but we’ll also regularly meet to check in with how you are getting on, working together to create an amazing, safe environment for you to ask questions and share thought, no matter how small.
• We are invested in your development, so for every stage of your career, we will tailor make your individual journey, with opportunities across our chain of nurseries;
• Your health and wellbeing are very important to us, we offer every member ongoing internal support, along with an Employee Assistance Programme;
• To help keep worklife organised, fun and all in one place, we have an internal employee app to support staff to manage work rotas, book annual leave, access documents and policies, along with it's very own social media platform where activities, ideas and team challenges are regularly shared;
• Day One Inclusion – Every member of staff has the same rights as everyone else from their very first day with Caring Kindergartens.